How to Sage 100 clear out old unpaid invoices

There are times and situations where a subcontractor invoice will never be completely paid. In order to clear the debt from the books, one can post a credit invoice against a specific invoice to the Bad Debt Expense account. Sage 100 Contractor later changes the status of both invoices to 4-Paid.

In case you enter a credit invoice but have not referenced it against a specific invoice, apply the credit within the 4-3 Vendor Payments window. Later print a $0 check to blank paper using a check number outside the normal range of check numbers. Now let us take a look on How to clear out old unpaid invoices:

Solutions

Here are a few things you need to take care of before you apply the final solution”

• Be sure to Post all the outstanding batches that can affect records you wish to clear.
• Next determine the dates through which to clear transactions and comments and the highest posting sequence number that needs to be cleared.
• Now Print reports of the data you wish to clear. 
  • Before you clear the fully paid documents, print the Vendor Transactions report for the documents you want to clear.
    Next Select the following options when printing the report:
    
    • In case of the Transaction Types, select all types.
    • As the first Select By option, select Vendor Number, next specify the range of vendor records you plan to clear.
    • Click select on any other sorting options you want to use.
    • Now Select ‘Show Applied Details’ and Include Vendors With A Zero Balance.
  • Before you clear the vendor comments:
    
    • Print the Vendors report by selecting the Comments option.
    • Now Check the vendor records to make sure that the expiration dates for comments you wish to retain are later than the date through which you will be clearing comments.
  • Before you clear the posting journals:
    • Be sure to Print a copy of each posting journal you wish to clear.
    • Now Create any outstanding general ledger transactions.
  • Before you clear the posted batches:
    • Print the batch status report for the batches.
    • Next, review the batch dates, and later decide on the batch numbers to clear, for example, batches that are more than nine months old.
    Note: In case you delete batches, you can lose the ability to drill down to the transactions from General Ledger.

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Solution of clear out old unpaid invoices

1. Start by launching Accounts Payable 
2. Go to A/P Periodic Processing
3. Now Clear History.
4. Next Specify the types of records to clear.
5. After this Specify the ranges for each type of record.
6. Next Type the dates or fiscal year and period for which to clear.
7. Finally Click Process.

Conclusion

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FAQ's for How to clear out old unpaid invoices

Q. Is it possible to resolve an unpaid invoice?

A. In order to do so, you need to:

1. Start by Setting Clear Payment Terms.
2. Next Invoice Quickly.
3. Now Communicate Due Dates.
4. Be sure to Not Give Early Payment Discounts.
5. Next Follow-Up After the Due Date Has Passed.
6. Make It Easy to Pay.
7. Finally Sell Unpaid Invoices: Get Your Invoices Funded in Days.

 Q. Is it possible to write-off the unpaid invoices?

A. Yes, as a business, one can write off unpaid invoices under specific circumstances. This generally occurs when all the reasonable collection efforts have been exhausted and the debt is stated uncollectible. The process of writing off an invoice as bad debt is a good idea as it can lead to a reduction in your taxable income.

Q. Is it possible for the unpaid invoices to expire?

A. Yes, for most debts the limit usually is 6 years.